How to Write a Bachelorette Party Invitation Email

If you've ever received a bachelorette party invite email, you probably know that they typically begin with the salutation of "Hey ladies!" Where the thread goes from there, however, is usually a personal choice. Traditionally, the first piece of correspondence is a long list of pertinent information, including specific deadlines for when guests need to RSVP and certain payment details.

In any case, if you're currently gearing up to send this type of email for the very first time, you're likely wondering which details you absolutely need to include, in addition to how many emails you should actually send. And to help you sort this all out, we tapped the co-authors of Hey Ladies!: The Story of 8 Best Friends, 1 Year, and Way, Way Too Many Emails to break down the best and most effective ways to approach this common piece of correspondence. Read on to learn more.

What to Do Before Sending a Bachelorette Party Invitation Email

Before sending out a big "Hey ladies!" email, Caroline Moss suggests talking to each potential attendee individually to figure out what they’re willing to spend and what they’re open to doing. “You also won't get anywhere if you put everyone on the spot about what they're willing to spend when 24 other people are going to be listening to the ‘reply all,’" she adds. “The person planning needs to manage everyone's expectations before the first email"

Michelle Markowitz also adds that hopping on the phone or sending a one-on-one text is usually the best approach for this type of communication. “Unfortunately, it's a heavy lift on the maid of honor or person organizing and it's thankless unpaid work," she notes. "Streamline getting everyone on the same page prior, so when you send these group emails, you're not trying to brainstorm or looking for information.” If you can't personally connect with everyone, however, you can send a mass email to all parties on BCC. That way, no one feels pressured to share their thoughts with the entire group.

What to Include in a Bachelorette Party Invitation Email

Once it’s actually time to write the email, find a balance between having fun and still effectively communicating information. “Even though planning these events is about having fun, there's so much actual work that leads up to it,” says Markowitz. “It helps to use methods that you'd use in your work life for efficiency and organization.”

In general, the most important things to include are the dates for the bachelorette party, the location, the estimated costs, a list of possible activities, and an RSVP deadline. This will give everyone a sense of what the trip will be like, and allow them to decide whether or not they can actually attend the celebration. Moss also suggests including a "questions" section and a clear timeline of when you need all responses. “That way, when you follow up, it's clear that you're not trying to be annoying. You just need the previously identified information by X time and you're coming for it,” she says. “The more 'yes' or 'no' or 'please confirm' questions, the better.”

Do You Need to Send a Save-the-Date for a Bachelorette Party?

Since you'll likely send multiple bachelorette emails throughout the course of the planning process—in addition to speaking to everyone ahead of any group correspondence—save-the-dates for a bachelorette party are absolutely not required. Nonetheless, if you do want to send one, you certainly can.

For those choosing to go this route, be sure to include as much information as you can (especially the location), so that everyone has a general idea of the trip and has the opportunity to gauge whether they can actually save the date. It's also important to send a save-the-date at least six months ahead of the party, especially if long-distance travel is required.

What to Avoid Writing in a Bachelorette Party Invite Email

If there’s a huge list of guests on the email chain, Markowitz suggests avoiding jokes. “I learned this the hard way: It's really difficult to make a joke on an email that 30 women from different parts of the bride's life are all going to understand,” she says. “There's a chance your joke is going to bomb and clog people's inboxes, so I'd save inside jokes for in-person.”

Also, remember that anyone in the group could screenshot what you say and send it to someone else. “People might say things you are really not feeling, but communicate in a professional way because, otherwise, it's just going to be fodder for hours of gossip,” adds Moss. Lastly, don't send too many emails that'll spam everyone's inbox. Unless you absolutely need to share immediate information, it's best to hold on to your updates until you can share everything at once.